OTN Webcasting Request Form
WEBCASTING REQUEST FORM FOR EDUCATION EVENTS
 

  • The Webcasting Request Form must be submitted at least 5 business days prior to the event.
  • Webcast revisions received after the event has been scheduled will be accommodated whenever possible but cannot be guaranteed.
  • For webcast events that are scheduled to be archived, a copy of the signed Webcasting Agreement Form(s) must be forwarded to OTN via fax (1-866-454-6867) or scanned email (webcasting@otn.ca), either prior to or after the event. Once the forms have been received and processed, OTN will publish the webcast on OTN's Webcasting Centre as an Archived Event. Failure to submit the Webcasting Agreement Form within 15 business days after the event has taken place will result in deletion of your file.
  • Live only webcasts do NOT require that a Webcasting Agreement Form be submitted to OTN.
 
Contact Information:
1.Requestor Name:* 2.Requestor Email:*
3.Requestor Phone No.:* Email (optional):
4.Name of Organizer
(if different from above):		   5.Organizer Email:  
6.Name of Organization:*

Event Information:
7.Title of Event:*  
8.Host Site:*
9.Start Time(Eastern Time):*
10.End Time(Eastern Time):*
11.Date of Event:*  
12.Presenter Name:* comma separated field
13.Presenter Email: comma separated field
14.Presenter Affiliation:*
15.Event Topic/Keywords:
16.TSM #:
(For events in which the videoconference systems have already been scheduled with the OTN Scheduling Office and have a TSM Number)
Other Information:
17.Type of Web Cast:*

Note: All archived webcasts will be placed on the OTN Webcasting Centre for a period of one year, unless otherwise specified by the requestor/organizer via email to webcasting@otn.ca.

 18.Estimated Number of LIVE Webcast Participants:*



19.Password Protection Required:

20.Please Specify the user name and password to be used (maximum 9 characters for each and is case sensitive):

User Name: Password:
 
Note: If the organizer requests password protection, it is up to the organizer to release the user name and password to the participants.



Ask a Question Feature:
21.Enable "Ask a Question Feature"


   		Learn more about the "Ask a Question Feature" by clicking the following links:

"Ask a Question Feature" - Best Practices PDF
"Ask a Question Feature" - Training Video (3 min)
Input the Email Address of the Individual(s) who will be receiving questions during the Live Webcast:
Email:   Validate Email:
Note: The "Ask a Question Feature" allows a webcast participant viewing a Live Webcast Session, to submit questions to a designated email address during the event. The moderator/presenter can receive these questions via email and then respond orally during a live broadcast. Please be advised that firewalls may impact inbound/outbound messages. For further information, please consult the "Ask a Question Feature" - Best Practices document and Training Video.
Comments:
Please enter a request less than 1000 characters.
Disclaimer:
Note: Please be advised that all webcasts must adhere to the OTN Webcasting Policy and Procedure and Acceptable Use Policy. The Webcasting Request Form must be submitted at least 5 business days prior to the event. Original documents should be retained by the organizer/requestor of the event. Once the webcast has been approved via email confirmation, webcast requestors/organizers must follow regional scheduling processes to schedule the videoconference portion of the event. The requestor/organizer must indicate in their communication (i.e. Videoconference Request Form, E-Request, Multipoint Request Form, etc.) to OTN scheduling that the webcast has been approved by the OTN Webcasting Team and include the Webcast Request ID associated with the event.

Please be advised that OTN webcasting services are available Monday to Friday, between 7:00 a.m. to 5:00 p.m. ET. Requests for events outside of regular webcasting hours of operation must be sent to OTN at least 10 business days in advance. Please be advised that approval for after hour webcasting services is dependent upon available resources and capacity.

If you have any questions or concerns, please don't hesitate to contact the Webcasting Team at webcasting@otn.ca.

* Indicates required information field
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